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Vendors and Subcontractors

Prequalification Form

A prequalification form is snap shot of a potential bidders / contracted company’s current situation regarding past experience, current workload, ownership, and financial status. This form is required to be completed in its entirety (or on file) with attachments prior to project awards.

    
  

Insurance Certificate

An insurance certificate in accordance with the sample needs to be on file at Elzinga & Volkers, Inc. prior to project start and must be current throughout the entire project and warranty period. Insurance certificates must list Elzinga & Volkers, Inc., the project Owner, and the project Architect as additional insured. 

Insurance Certificate - Sample

  

AIA A401

Elzinga & Volkers, Inc. issues AIA A401 Subcontracts for labor agreements. This contract is modified to fit each project’s needs and manage risk for all involved. It has specific verbiage per project type, such as Senior Living, Health Care, Occupied Spaces, etc. This agreement addresses all aspects of working with Elzinga & Volkers, Inc., including, but not limited to appropriate dress and behavior, safety, scope of work, payment process / terms, etc. This contract is to be executed and return prior to project start. 

AIA A401-2007 - Sample

  

AIA Payment Application

AIA documents G702 and G703 or a likeness of them is a requirement upon their request for payment per Article 11 of the AIA 401 Subcontract.

AIA G702 & G703 - Sample

  

Short Form Subcontract

Elzinga & Volkers, Inc. issues Short Form Subcontracts for labor agreements for “small” scopes of work, usually less than $5,000 in total labor and material. This agreement addresses aspects of working with Elzinga & Volkers, Inc., including, but not limited to insurance, safety, scope of work, payment process / terms, etc. This contract is to be executed and return prior to project start.
Short Form Subcontract - Sample

  

Sworn Statement

Sworn Statement should list each subcontractor, supplier or laborer that the contractor or subcontractor is contracting with to complete the project while giving detailed accounting of the monies owed or spent. Subcontractor should provide a completed Sworn Statement to Elzinga & Volkers, Inc. upon their request for payment. Per article 11 of AIA A401 Subcontract, each payment application must be accompanied by a properly executed and notarized Sworn Statement.
Sworn Statement - Sample
  

Mechanics Lien Waivers

In the mechanics lien process, a lien waiver is a document from a contractor stating they have received payment and waiver any future rights to the property. There are typically four types of lien waivers:

  

• Conditional waiver on progress payment - The safest waiver for claimants, this waiver generally specifies that if they have indeed been paid to date (and that includes no return or stopped payment checks) the waiver is an effective proof against any lien claim on the property.  Partial Conditional Waiver Form   
• Unconditional waiver on progress payment - This waiver releases all claimant rights through a specific date unconditionally (and that includes no return or stopped payment checks).  Partial Unconditional Waiver Form
• Conditional waiver on final payment - This waiver releases all claimant rights to file a mechanics lien if they have indeed been paid to date (and that includes no return or stopped payment checks).  Full Conditional Waiver Form
• Unconditional final waiver final payment - The safest waiver for owners, this waiver generally releases all rights of the claimant to place a mechanics lien on the owner’s property unconditionally. It is immaterial if the payment check has been returned or stopped payment. Claimants should issue this type of release only when they are positive their work is done and the payment has cleared their bank. Owners should demand this release when they are paid in full. Some states allow an Unconditional Release upon final payment that is used to induce the final payment. It is an inherent vagary in the lien release law.  Full Unconditional Waiver Form


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